Services

All of our services are provided virtually.
Are you too busy to handle certain tasks, but not sure how to find proficient, trustworthy help? A Second Office, LLC offers a Full-Service Business Management, Project Management and Executive Support team providing top-notch services to entrepreneurs and executives.
​A Second Office, LLC provides an advanced level of executive support with basic to complex services.  These services can include, but are not limited to, business management, executive secretarial assistance, paralegal, organizational systems, full-service bookkeeping, website maintenance, etc.
A Second Office, LLC can also serve as the primary support and act as a liaison between the executive(s) and his/her clients. In some cases and within pre-agreed limits, we may act as the executive’s representative.

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A Short List of the Services We Provide

Business Management
​Executive Assistant
Full-Service Bookkeeping

​Paralegal
Web Maintenance

Executive Assistant / Business Manager

• Gatekeeper to the public, clients and customers, and staff members.
• Liaison to other company executives, board of directors, advisory members, etc.
• Coordination and creation of board of director packages, corporate reports, etc.
• Calendar management, scheduling appointments and reminders.
• Make calls to confirm your appointments, engagements or reservations.
• ​Email screening and organization.  Delete spam.  Answer emails under client direction.
• Draft documents.
• Format documents and improve flow and look.
• Create PowerPoint or Google Slides presentations.
• Excel spreadsheets formatting and formulations.
• Mail merge and bulk mailings.
• Newsletters.
• Proofreading and copy-editing.
• Data entry.
• PDF creation and conversion.

Customized Bookkeeping and Payroll Services For You
As a QuickBooks ProAdvisor, I work with each client to come up with a plan of services to meet your needs and comfort level.  Below are just a few tasks that we can handle for you.

• Accounts Receivable.   Coordinate receipt of payments and deposits.
• Accounts Payable.   Pay your bills.  Make sure you are never late for a payment again by setting up up auto payments with your vendors through your banking system.
• Monthly Reconciliation of all of your accounts, including bank and credit card registers.
• Invoicing and collection of monies from your clients.
• Full Service Payroll.   With a payroll subscription through QuickBooks Online, we can take care of all of your payroll needs, including, but not limited to:  processing payroll checks; payment and processing of payroll taxes and regulatory reports.
• Quarterly and Monthly reporting to government agencies.   Preparation and filing of monthly withholding and federal deposits.  Preparation and filing of quarterly unemployment and federal reports.
• Sales Tax.  Reporting and payment of sales tax with local and state agencies.
• End of Year cleanup of records in preparation to be turned over to your Accountant.  A cost-effective way of saving you from paying your accountant’s fees to enter your “shoe box” receipts.
• Bookkeeping cleanup and maintenance of digital records.   Have you been tracking your income and expenses on an Excel spreadsheet?  Or, have you been keeping your receipts in a shoe box?  We can consolidate your receipts, bank statements, and credit card statements into a digital system through the use of Dropbox.

Bookkeeping Forensics
If you are currently working with a bookkeeper, and would like a third party to review their work, that’s where “Bookkeeping Forensics” comes in.  We will review your existing bookkeeper’s records to make sure that everything is in accounting compliance.
Or, if are thinking of leaving your current bookkeeper, we can also provide a review of your QuickBooks records.

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Paralegal Services.
If you are an attorney and need Paralegal and/or Legal Assistant services in your business, please contact me.
The following is a list of some of the services I offer to our attorney clients.

• Pleadings: proofreading, editing and formatting
• Electronic filing of court documents via ICCES
• Letters and correspondence (traditional and electronic) to clients, opposing counsel, witnesses, court officers, etc.
• Organization of electronic files
• Tracking litigation calendar (due dates for pleadings and documents)
• Business Setup: Incorporations, Dissolutions, Name Changes, Trade Names, etc.
• Discovery Support: preparation and organization of discovery materials
• Bate stamping of exhibits for trial using Adobe Acrobat Pro 
• Business licensing.
• Preparation and maintaining of corporate records.

Website Maintenance
In this day and age of technology and virtual businesses, a website is important to get your message across to your potential clients and to prove that you are a viable business.  A website is how you communicate your thoughts, ideas, and update your clients on new developments, products and offerings.  Your business website should reflect a professionalism in your business.  A Second Office, LLC can assist you in creating your website for your business.
Maybe you already have a website and you haven’t updated it in quite a long time.  A Second Office LLC can update and maintain your website.  Never have your website outdated.

• Website design and creation.
• Maintain website content.
• Edit and proof copy web pages.
• Add a press page to your website with articles.
• Add your website to search engines and directories.
• E-Commerce setup on your website (including shopping cards, merchant accounts)
• We use a variety of website formats, including:  WildApricot (aka Personify), Weebly, WordPress, Goozmo, etc.

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